** Letter Writing**

2244 Oak Street
Rockville, MD 20859

July 1, 1993

Ms. Joan Hirer
Director of Personnel
Imagemakers, Inc.
4000 75th Street
New York, NY 10004

Dear Ms. Hirer:

Your Personnel Job Vacancy Listing is announcing the position of Public Information Specialist in your Department of Public Relations. I am very interested in being considered for this position.

While a student at Gallaudet University, I majored in communication arts and took several courses related to public relations. I also did two internships in the public relations field through our University's co-op internship program. During my internships with the Government of the District of Colombia and with Giant Food, Inc., I answered inquiries about various services and programs and helped research and develop some materials for constituents and consumers.

Enclosed is my resume, which contains more details about my work experience and educational accomplishments.

I am confident that I could contribute valuable ideas and skills to your organization. I would like to arrange an opportunity for us to meet and will contact you within two weeks to set up an interview. Should you or your staff wish to contact me earlier, please call me at (301) 723-7543. Because I am deaf, I suggest that you call me through a relay telephone service. To do this, call (800) 735-2258. The relay agent will answer your call, and call me using teletype equipment (TTY). Then the agent will relay your comments to me, and mine to you. I am looking forward to meeting you and sharing more about my abilities and experience.

Sincerely,



Sally Greatworker

Enclosure

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146 Tilden Dr.
Washington, D.C. 20016

June 3, 1994


Mr. Barry Sullivan
Human Resources Manager
Alameda County Recreation Programs
157 Stone Creek Way
Walden, MA 03522

Dear Mr. Sullivan:

I was excited to see the Recreational Programs/Disabled Citizens Coordinator position recently advertised in the Gallaudet University Career Information Center. I graduated with a Bachelor of Arts degree in Recreation and Leisure Studies from Gallaudet University in May 1994, and would like to be considered for this opportunity.
During my undergraduate years, I developed valuable skills by working for recreational programs in Washington, DC and Kingston, NY. My experience includes organizing, implementing, and/or participating in a variety of community-based programs for disabled individuals. As a deaf individual, I have first hand knowledge about services and resources available in the community. I am able to communicate well with program participants, supervisors and co-workers. Please find enclosed my resume and transcript which summarize my work experiences and educational accomplishments.
My education and past experiences have given me the tools to make a positive difference related to programming for disabled citizens. I would welcome the opportunity to meet with you to discuss how I could contribute to your program. I will contact you within 10 days to see if you would be interested in meeting with me. I can be reached through the Maryland Relay Service on 1-800-735-2258. When the Relay Representative answers, ask to make a TTY call to me at (301)555-9835.
Sincerely,



Maria L. Turner

Follow-up Letters
What to Do After the Interview
Accepting a Job Offer
Declining a Job Offer

Have you recently scheduled a business appointment or a job interview and want to confirm the meeting date? Have you just had a job interview? Do you need to find out if you have been accepted for the job?
This section will give you tips and samples on how to write your follow-up letter.

Guidelines for writing follow-up letters:

Mention your reason for writing the letter. Use phrases like, "I haven't heard from you, so I thought I would contact you again to see." or, "I wanted to confirm our meeting time of 2:00 pm on Tuesday, November 16th."

If you are confirming an appointment, make sure you refer to the date, time, location and subject of the meeting.

After a job interview, it is a good idea to send a follow-up letter, as this may sway the interviewer's opinion in your favor. This letter should state how much you enjoyed the interview and how much you would like the job. Indicate that you are willing to provide additional information or references. This is also a good time to clarify anything you may have not fully discussed in the interview.

If a meeting has been scheduled several months or weeks in advance, it is a good idea to send a follow-up letter closer to the appointment date. Repeat all the necessary information, including date, time, location, and any items he or she should bring. Most importantly, indicate that you look forward to seeing the person.

Indicate if you need a response and how the person can respond to you: via phone, E-mail, in person, or by mail.

If this is a second follow-up letter, and you have not yet received a response from your original letter, include a copy of it with your new letter, or repeat the message. Emphasize the importance of his/her response.

When writing your letter, avoid negative remarks. Do not imply that the reader is thoughtless, forgetful, or negligent. If you make the reader feel defensive, they will not be likely to respond in a positive manner. Showing your frustration only makes the situation worse.

If you have sent a gift and have not received an acknowledgement, send a follow-up letter a few weeks later. Make sure you describe the item you sent. It is possible that the person did not get it, it may have been misidentified, or opened by someone else, especially if it was sent to a business.

When writing an email, the letter will be a little less formal. Keep the email as short as possible and stay on the one subject.

To Confirm an Appointment Via Email

To: Dr. Tom Jones

Subject: Follow-up meeting

CC: Self (Stu Gally)

I am looking forward to our meeting on Friday at 10:00am at your office to discuss my status as graduate student in your program. I will see you then.

Thank you,

Stu Gally


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After a Job Interview

To Miss Marie Hichock,

I would like to thank you for meeting me for the salesperson job. I enjoyed the interview and I hope you found it enjoyable as well. I really am interested in this sales position, and I feel that I can be a great benefit to your company.

If you need any additional information, please feel free to contact me at (202) 123-4567. Again, thank you for your time.

Sincerely,

Alfred Norman

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Acknowledgment For a Gift

Dear Jennifer,

How are you? How's married life going? I am doing fine. I just wanted to be sure that you received the crystal vase I sent you last June. I know how busy life can be for newly-weds, so I thought that I would check to be sure that the mail got through to you. I wish I could've been there for your wedding, but it was just too much with Michael being sick. He is out of the hospital now and doing well. I hope that your wedding was a beautiful and wonderful day for you.

Take care and keep in touch!

Love always,

Your Aunt Hilda