** Letter Writing**

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The Basics


Do you need to write a letter but are not quite sure how to write it? Do you need to write a personal letter? A letter for a job? How about a letter for school?

The following information can help you write the type of letter that you nee

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Guidelines for writing apologies:

Write as soon as possible after the incident. Apologize, but do not go overboard by saying, "I am very, very, very sorry." Keep it simple and to the point. Summarize what you are apologizing for, and apologize only for the particular situation or problem. Be brief. Apologize cheerfully and sincerely. Do not express feelings of guilt.


Explain what you will do to correct the mistake or situation. Assure the person that this will not happen again.

Do not put blame on another person and do not blame problems on computer errors or carelessness.

Thank the person for bringing the problem to your attention if you were unaware of the situation.

Reread the letter to check your grammar, spelling and tone.

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Have you received an award or honor and want to write an appreciative letter? Have your employees, colleagues, teachers, family, or friends achieved an accomplishment? Has someone done a job well? Have you received financial contributions or scholarships and want to express your gratitude? Here are some tips on how to write your appreciation letter in a thoughtful way.


Other reasons to write an appreciation letter:

• Group efforts
• Introductions
• Invitations to speak
• Helpful advice or suggestions
• Personal favors
• Recommendations
• References
• Sympathy
• Volunteers

Guidelines for writing appreciation letters:

State what you appreciate and briefly explain why. Do not add other news or information not related to the appreciative gesture, the message of appreciation should stand alone. Be brief, warm, and sincere. Postcards may be used for short notes. Personal notes should be handwritten. Business letters should be typed on letterhead stationary or memo paper.

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Financial Contributions

Dear Dr. Emma Hour

I am very grateful for the numerous financial contributions you have made in support of my education. Without your help, I may never have been able to complete my studies. Your generosity and help have been an inspiration to me.
Again, thank you for your encouragement and financial support.
Sincerely,
Jane T. Jackson

Jane T. Jackson

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Awards/Honors

To Mr. Mick E. Mouse,

We would like to express our appreciation for your remarkable service as a member of the Rodents for Education Club. The contributions you have made to our club over the past two years have been invaluable to us. We wish you much luck in your future endeavors.
Sincerely,
Chuk E. Cheeze

Chuk E. Cheeze

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Recommendations

To Dr. Frank N. Stein,

I am applying to Oxford University's Graduate School of Bio-Engineering. I would appreciate it if you could write a letter of recommendation for me. Enclosed is a form that outlines what the recommendation should include, my resume, and a self-addressed stamped envelope in which to send your recommendation.
I appreciate you taking the time to do this for me. If for some reason you are unable to complete the recommendation for me, please let me know via email (dolly@lambchops.com) or phone.
Thank you,
Ms. Dolly Lamb

Ms. Dolly Lamb

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Reply to a Sympathy Card

Dear Ms. Angela Cloud,

Thank you so much for your lovely card. I appreciate your thoughtfulness at this time of sadness in my life. I will contact you again once things change for the better.
With Love,
Mrs. Terry Eyed

Mrs. Terry Eyed

[love-to-learn]

Hi my dear friend,

Why don't you continue here it's about letter writing anyway

[url]http://www.p30world.com/forum/showthread.php?t=76351[/url]

Good luckl

[Reza1969]

نوشته شده توسط love-to-learn

Hi my dear friend,

Why don't you continue here it's about letter writing anyway

[url]http://www.p30world.com/forum/showthread.php?t=76351[/url]

Good luckl

Dear love-to-learn

I think it's better to be here as the two topics have got two different subjects. This one deals with all sorts of letters while the other one concerns just application letters.

Thanks for your attention, by the way

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Have you ever been in a situation where you need to make a complaint? Did a company bill you incorrectly? Have your neighbor's children been misbehaving? Have you been experiencing work, school or legal problems? Has there been a misunderstanding you want cleared up?
The following information will help you write an effective complaint letter


Guidelines for writing complaints:

Write the letter as soon as possible after the incident, while it is still fresh in your mind. Type the letter

Explain the problem as clearly, briefly, and fairly as possible. In the first and last lines of the letter, clearly state your expectations of the other party.

Try to confront only one problem at a time. If there are several problems, pick two or three that need immediate attention and briefly list these and how you expect them to be rectified.

Focus on how the problem can be solved, not on petty details of the problem. Stick to the facts and avoid emotional statements

Try to give the letter a polite, positive tone, not a negative tone. Do not use words that express blame. Do not threaten to sue. The objective is to solve the problem and come to some kind of agreement or reimbursement.

Include all the important information, including dates and times of the occurrence. Include information on how you can be contacted, such as a phone number and address. In case of problems related to merchandise, make copies of documents such as bills and receipts, include the copies with the letter, and keep the originals for your records.


Conclude your letter with confidence that the matter will be resolved to your satisfaction.

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Misbehaving Child
To Betty Grimes,
I am writing to inform you that your daughter, Sarah, broke the front passenger window of my Ford Taurus while playing softball yesterday afternoon. The car is brand new. Hopefully, your homeowner's insurance will cover this kind of damage. Please check with them to see if it is covered. If they will not pay for it, I will get two repair estimates for you so that you can determine how you will pay for the repair.
Perhaps we could meet this Saturday afternoon to discuss our options. You can reach me at (202) 555-1098. Thank you for your timely attention to this matter.
Thank you,
Ms. Green Ms. Green


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School: Dissatisfaction with Grade

To Dr. P.Y. Sockman:

This letter is to express my dissatisfaction with the grade that I received for my class project. I know you made it clear that individuals in each group would all receive the same grade; but I am asking you to reconsider your decision about my grade.
I put a lot of effort into this project. I spent numerous hours in the library and at the computer working on my research. My project partner, Jack, apparently did not approach the project with the same dedication as I. Enclosed, you will find copies of my notes and sources that I used in my research.
You encouraged us to speak with you if we encountered any problems within our groups, and I made two appointments with you to discuss the situation. Unfortunately, you were unable to attend either one. Considering that I did attempt to contact you, and that I put a lot of effort into this project, I hope that you will be generous enough raise my project grade.
Thank you,
Stu Dent Stu Dent
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Rude Salesperson
Woodson's Department Store

Sales Manager
Dear Sales Manager,
This letter is a complaint concerning the actions of one of your salespersons. On Tuesday, May 1, 1999, around 3 PM, I went to your store to look for an outfit. When I asked an available salesperson, Ms. Maria Johnson, for help in finding my size, she informed me that she was busy and that I would have to find it myself. I explained that the reason I came to her was because I couldn't find it. She then said in a rude tone that if I couldn't find it, it means that your store did not have it, and that I needed to look somewhere else.
I felt that Ms. Johnson was rude and unnecessarily curt with me. If she was busy, she could have simply and politely told me that she would be able to help me in a moment. I hope that you will confront Ms. Johnson about her behavior. I shop frequently at your store and I look forward to a more pleasurable shopping experience next time.
Thank you,
Mrs. Betty Moneybags Mrs. Betty Moneybags

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Do you want to congratulate someone on their anniversary, birthday, wedding, promotion, or graduation? Has your friend successfully handled a new change or reached a personal achievement?

Below you will find information that will help you write a wonderful and memorable letter of congratulations.


Guidelines for writing congratulations:

Say your best wishes early in the message and again when you close. Make sure you mention the occasion that is being celebrated. Do not add other news or information in the message, with the exception of birthday cards. Express how happy you are for the person and how you learned about the delightful news.

Avoid going overboard on flattery.

Be positive and pleasant. If you have an objection about an event, do not include that in your message, or do not write a letter at all

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Anniversary

Dear Mom and Dad,
Congratulations on your 25th wedding anniversary! Just getting this far is an accomplishment, and I wish you happiness for the next 25 years and more! Your loving daughter, Emily




Graduation

Dear Stu,
Congratulations on receiving your doctorate in Philosophy! I am sure that graduation was a sensational day for you after all the years of studying. I wish you all the success in the world! Again, congratulations on a memorable achievement.
Love, Charm Gold Charm Gold



Engagement

Dear Barbara and Ken,
Congratulations on your engagement! I wish you the best and look forward to your wedding day. Thank you for your lovely invitation.
Again, warmest congratulations!
Love, Maria G. Maria G.



Job

Dear Stu,
Congratulations on your new job at the Academia Institute! I am sure that you will be an invaluable contributor at Academia. I hope that you find the job rewarding and satisfying.
Good luck! Ms. Goldie Hill Ms. Goldie Hill